Grants Accounting Manager

Description

• COLONIAL MANAGEMENT GROUP, LP

  Job Description

   

   

  Employee Name:      Reports to: Controller

   

  Department: Accounting FLSA: Exempt Direct Reports: 0-3 

   

  Job Summary:

   

  The Grant Accounting Manager will be responsible for establishing and maintaining the Grant Accounting department. This department plays a key role in supporting the Grants team during the application process and assumes primary responsibility for managing the financial relationship with the grantor upon execution of the agreement. 

   

  The position ensures ongoing compliance with all grant requirements and is responsible for the preparation of accurate and timely financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GAS). Additionally, this role oversees the coordination and management of all single audit activities with external auditors. 

   

  This position is critical to maintaining the integrity, transparency, and accountability of the organization’s grant-funded activities. Additionally, this position may be responsible for designing financial models and implementation of special projects.  

   

  Essential Functions: 

   

  1. Coordinates with Grantors, Grant Department and Grant Billing Department.
  2. Create and maintain a database for tracking of all grants
  3. Develops SOPs to create efficiency and effectiveness with all grant financial activities.
  4. Actively participate in the month-end closing by compiling and analyzing financial information to prepare financial statements and supporting schedules.
  5. Ensure financial records are maintained in compliance with GAAP and GAS, as well as company policies and procedures.
  6. Ensure compliance with various state reporting requirements (such as Maine MAAP and Florida’s 65E-14)
  7. Monitor fiscal controls and communicate discrepancies or irregularities to management in a timely manner.
  8. Track grant utilization with continuous budget to actual tracking.
  9. Actively participate in the annual financial audit by preparing and explaining schedules as needed. 
  10. Routinely analyze and explain expenditure variances to budget and trends.
  11. Establish and build effective and productive relationships with the field and other departments.
  12. Complete special projects as assigned while completing routine tasks on a timely basis.
  13. Maintain confidentiality and safeguard the operations of business.
  14. Responsible for company’s charitable giving initiatives

   

  Supervisory Responsibilities:

  (scope of the person’s authority, including a list of jobs that report to this job).

  The department will start with this position and grow as we expand grant capacity.

  Essential Qualifications:

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

   

  Education/Certification: Bachelor’s Degree in Accounting/Finance or equivalent experience.  CPA a plus.

   

  Required Knowledge: Understanding of GAAP.

  Understanding of GAS.

  Knowledge of computer and Internet applications, accounting systems.

                                                              Understanding of budget and reporting requirements.

   

  Experience Required: Minimum of 5 years of accounting experience.  

  Management of $3M+ in annual Grants

  Single audit experience

  Healthcare and/or Public Accounting experience a plus.

   

  Skill and Ability: Excellent interpersonal oral and written communication skills. Attention to detail and solid organizational skills.

  Proficiency in Microsoft Office and/or Google Office suite of products.  Advanced level skills in Microsoft Excel.  Great Plains experience preferred. Ability to maintain highest level of confidentiality, discretion and integrity.

   

  Physical Demands/Work Environment

  (The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

   

  Finger Dexterity  Use primarily when operating calculator, telephone and keyboard

   

  Talking To convey detailed or important instructions to employees, patients and applicants

   

  Hearing Able to hear normal conversations and receive ordinary information.

   

  Vision Average, ordinary, visual acuity necessary to prepare and inspect documents.  Clear vision at 20 inches or less and distant vision at 20 feet or more

   

  Physical Strength: Sedentary work; sitting most of the time.  Exerts up to 10 lbs. of force occasionally

   

   

  Working Conditions

  (The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

   

  1. Ability to operate in an open work area with moderate everyday noise.
  2. Ability to travel up to 20%. 
  3. Ability to perform other duties as required.

   

  Core Competencies

   

  • Analytical Skills
  • Business Acumen/Understanding the Organization
  • Communication
  • Detail Orientation/Attention to Detail
  • Ethics/Values/Integrity
  • Information Gathering
  • Problem Solving
  • Time Management

   

  Mental Activities

  (The mental activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).

   

   

  Reasoning Ability: Ability to resolve practical problems and deal with a variety of variables in situations where only limited standardization exits.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.  Ability to maintain confidentiality.

   

  Mathematics Ability: Ability to calculate figures and amounts such as discounts: interest; and commissions; proportions; percentages; area; circumferences and volume.  

   

   

  Language Ability Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.